If you’re cycling through tab stops and don’t remember what each symbol means, move your mouse away from the button and then back to activate a tool tip describing that tab stop. This works the same as dragging the indent markers the way we discussed in the previous section.Ī little tip for you.

Indents: Select first line and hanging indent options and then click anywhere in the active ruler space (the white area) to place the indent there.

You could use these for putting vertical lines between tabbed columns in instances where you’d rather not use a table. Instead, they create a vertical line wherever you insert them.

Bar Tab: Bar tabs do not create an actual tab stop.

Text is also aligned on decimals, so if you type a sentence with a period, the period will align on the tab stop. They are great for aligning currency figures.

Decimal: Decimal tabs align numbers (or text) based on decimal points.

Right: Right tabs align text against the tab stop’s right edge and are a great way to align the rightmost digits of lengthy lists of numbers as you enter them.

Center: Center tabs align the text around the center of the tab stop.

Text is aligned against the left edge of the tab stop. They’re what most people think of when they think of tab stops, and what you’ll likely use most of the time.

Left: Left tabs are Word’s default tap stop.

If you look all the way to the left edge of your document, just above the vertical ruler, you’ll see the Tab Stop button.Ĭlicking this button lets you cycle through the different types of tab stops Word makes available. Of course, Word offers enough options that things get a little more complicated than that. As you slide it, the other two indent markers move as well. Here, I’m moving the Left Indent half an inch in from the left margin. And if you want to change indents throughout the whole document, just hit Ctrl+A (to select everything), and then adjust the sliders.ĭragging the Left Indent marker changes the indentation for all lines of a paragraph. If you want to change multiple paragraphs, select the paragraphs you want to change. Just position your cursor in the paragraph you want to adjust and slide them around. They control the indenting of individual paragraphs. Those little triangle- and box-shaped markers on the ruler are quite handy. You’ll see the pointer turn to a double arrow and will likely see a tooltip letting you know you’re point at the margin. Now, just click and drag that line left or right to adjust that margin. Hold your mouse over the line separating the white and gray area. You can also quickly adjust margins right from the ruler. Be aware, though, that this settings controls the units of measurement used throughout Word-not just the ruler. You can change measurements to centimeters, millimeters, points, or picas. Note: Word’s rulers show whatever measurement you have set in File > Options > Advanced > Show Measurements In Units Of. Ditto for the vertical ruler: starts at one for a one-inch margin, restarts at zero at the white space, and only goes up to ten. In Word’s default 8.5 by 11-inch page setup, the horizontal ruler starts at 1 (indicating a one-inch margin), then resets at zero where the margin ends, then counts up to 7.5 for the remaining horizontal space. You can see this in the image below, where I’ve set the margin to two inches. When it reaches the white, active area, it starts counting up again. It actually starts on the far left (or top for the vertical ruler) with a number indicating the size of your margin and then counts down.

The scaling of the rulers seems a little strange at first. The gray areas at either end of the ruler represent your margin the white areas the active page. Margins are indicated on the ruler by the gray and white areas. If you’re planning on printing via a standard home printer or you’re using the primary tray in your office printer, leave this as is. You can see the result of this setting in the digital rulers on the page, with the default 1-inch margins resulting in a 7.5-inch horizontal ruler and a 10-inch vertical ruler. The default is 8.5 inches by 11 inches, the standard “Letter” size for US paper printing (215.9 x 279.4mm). If you’re printing your document, the “Paper” tab lets you can change the physical size of the paper to match different paper sizes in your printer.

You can also use this tab to control page orientation. The Gutter is extra space on the page, usually used as an extra blank space for things like comb binding (those little plastic corkscrews that make a cheap notebook). The “Margins” tab lets you set the margins for the top, bottom, left, and right, which you can verify with the markers on the ruler (see below). The “Page Setup” window shows you most of the physical layout properties of the document.

Ruler tool